Careers

Each member of our multi-cultural team is trained to the highest standards and is committed to achieving the extraordinary. If you think you have what it takes to complement our unique offering, we would like to hear from you.

Travel Officer

We are seeking an experienced and highly motivated Travel Officer to join our dedicated multi-cultural team. You will ensure travelling, accommodation and visa arrangements for crew members, management, business clients and office staff.

 

Your responsibility will be to take care of:

Hotel accomodation arrangements

Ticket bookings

Visa follow up and assistance in visa obtaining process

Rent-a-car arrangements

 

Successful applicants are required to have:

At least 2 years of experience as a Travel agent or similar

Knowledge of Amadeus programme preferred

Familiarity with Airline regulations is beneficial

Based in Slovenia

Can work flexible hours

Fluent in written and spoken English

Apply now
Business Administrator/Office Support – Malta

We are seeking an experienced and motivated Business Administrator/Office Support to join our team in Malta. You will oversee our daily activities and offer office and management support to maximize office and business efficiency.

 

Amongst your responsibilities will be to:

Prepare and review contracts, management agreements, offers and company proposals

Assist with aircraft import and registration process and other TM-CAD related activities

Represent the company to clients at meetings, conferences and sales negotiations

Meet with special interest groups or individuals on behalf of executives.

Interact with contractors when appropriate and problem solve. Report problems to executives when they cannot be resolved for attention.

Overseeing administrative policies within the organization and within the office; recommending changes as appropriate

Work with finance and accounting: Provide payroll processing. Answer questions regarding payroll. Provide quarterly tax reports and filing.

Support HR department with employment procedures and onboarding of new Staff

Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.

Prepare reports, collect and analyze information; prepare presentations.

Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.

Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.

Provide clerical and general office support to other offices.

Research, data analysis, and preparing reports/recommendations.

Provide any extra administrative or Personal based assistance to the management team.

 

To be successful in this role you will possess the following skills/attributes:

Bachelor’s Degree or higher in Business Administration, law, accounting or related field

3 years+ experience in a high-level administrator role, as a Business Administrator or in a similar role

Legal Background/knowledge preferred

Background in aviation desired

Experience in finance support would be advantageous

Excellent computer skills with Proficient knowledge on Microsoft suite

High attention to detail

Great organizational, communication and negotiation skills

Be able to multi-task and prioritise

Be proactive and able to think outside the box

Proficiency with purchase order management, expense management and travel and meeting coordination

Detailed planning and time-management skills

 

Apply now
Flight Dispatcher (FOO)

We are seeking a highly experienced and motivated professional to fulfil the position of Flight Dispatcher (FOO).

Featuring among the duties associated with the position:

Global IFR/VFR, short range and ultra-long rage EROPS / ETOPS flight planning in compliance with 2 AOC’s, flight safety and flight planning laws.

Flight feasibility checks.

Coordinating airport slots and prior permissions.

Arranging handling/fuel/VIP and additional lavatory, water, towing, GPU, ASU equipment for the aircraft as necessary.

Arranging over flight/landing permissions globally.

Managing passenger details and arranging customs and immigration services as required for example EAPIS.

Reading and analyze FIR/Enroute/Station Notams, TAF and METAR in the preparation and final dispatch stage of flight planning and acting accordingly should they affect.

Arranging additional insurance coverage for aircraft operating into and out of places/countries on coverage exclusion lists and have UN sanctions against them.

Maintaining watch of worldwide traffic flow and planning accordingly.

Updating crew of slots that may be incurred due to European Central flow management.

Worldwide Weather monitoring.

Geopolitics and security monitoring.

Crew briefings prepration

 

REQUIREMENTS

Successful applicants are required to have:

Essential

Must have high school diploma or general education degree (GED) or higher education

Minimum 2 years of experience of working in a Dispatch department

Knowledge of regulations and requirements.

A highly process driven approach to problem solving.

Excellent interpersonal skills.

Proven record as a ‘Team Player’.

Willingness to work to objectives set by the Head of OCC

Must be able to work a flexible schedule, including nights, weekends and holidays

Fluency in English (written and spoken)

Ability to work under high pressure

Customer oriented

EU national or eligible to work and reside in Europe

 

Desirable

Holds a valid Dispatch License.

Previous experience with PPS flight planning software

Apply now
Safety Manager

We are seeking a highly experienced and motivated professional to fulfil the position of Safety Manager.

Reporting to the Accountable Manager, in this challenging position you will act as the focal point and be responsible for the development, administration and maintenance of an effective safety management system.

Your primary role will be to verify, by monitoring activity in the fields of Flight Operations, Training and Ground Operations, that the standards required by the Authority, and any additional requirements defined by Elitavia, are being carried out under the supervision of the relevant Nominated Persons. Additionally, you will be monitoring product delivery in accordance with the highest safety level and company standards.

 

Featuring among the duties associated with the position:

Facilitate hazard identification, risk analysis and management;

Monitor the implementation of actions taken to mitigate risks,

Provide periodic reports on safety performance;

Ensure maintenance of safety management documentation;

Ensure that there is safety management training available and that it meets acceptable standards;

Provide advice on safety matters;

Ensure initiation and follow-up of internal occurrence / accident investigations;

Reports serious occurrences to relevant authorities;

Provides routine reports and analyses on occurrences;

Ensures that relevant safety information is promulgated throughout Elit’Avia and publishes an internal safety bulletin;

Delegates duties to, and supervises the Flight Safety Officer;

Conducts risk assessments on new developments, procedures, processes, areas and airports of operation and suggests risk mitigation strategies;

Manages operational safety risks and security threats;

Liaises with Aviation Safety Authorities.

 

Successful applicants will have:

Minimum three years relevant work experience in aviation industry.

Practical experience and expertise in the application of aviation safety standards and safe operating practices.

Be very fluent in written and spoken English;

Be based in Europe (Slovenia, Malta, San Marino) and willing to travel

Apply now
Secretary – Malta

We are seeking a motivated and experienced corporate Secretary to provide administrative and office support to all company departments, focusing on office management, accounting and HR.

 

Featuring among the duties associated with the position:

Corporate Administration Management;

Communications focal with Transport Malta and counterpart in other ElitAvia locations;

Office Suppliers and Vendors Contract Management;

Liaison with IT Services Suppliers and office Lessor;

Control of Company IT Hardware (computers, mobile phones…);

Control over import/export procedures;

Support other Company departments equipment and organizational needs;

Record keeping (company mobile phone credentials, office access cards…);

Company guests acceptance;

Receiving and redirecting company phone calls;

Register and distribute incoming & outgoing mail;

Office stock (water, stationary) management;

Maintaining presentable office space;

Assistance to Operations department with record keeping, preparation and review of documents;

Assistance to Accounting department with Payroll preparation and recording invoices;

Assistance to HR with employment procedures;

Travel as required to fulfill the above mentioned duties;

Other tasks as required by the Company’s management.

 

Successful applicants are required to have:

College degree or proven relevant experience

Experience in administration and basic accounting

Experience of working in an international environment

Experience in aviation will be considered a benefit

Excellent verbal and written communications skills, friendly and professional demeanour, attention to detail, organisation and time management skills, be able to work independently

Be Malta based

Be very fluent in written and spoken English

 

Candidates interested in submitting their application are kindly invited to apply latest by February 2nd 2018.  

 

Apply now
Independent Accountant

We are seeking an experienced, highly motivated Independent Accountant to join our dedicated multi-cultural team.

 

Featuring among the duties associated with the position: 

Independent bookkeeping and/or accounting activities

Recording-bookkeeping of bussiness events

Preparation of payments and payment transfer

Daily verification of bank account status

Credit card limit arrangement

Deposit arrangement and reconciliation

Reconciliation of supplier/vendor accounts

Booking and reconciliation of bank records

Booking and reconciliation of cash box

Booking and reconciliation of stock

Reconciliation of accounts in General Ledger

Participation in yearly financial and tax reporting

Participation in audit procedures

Preparation of reports to FURS and other government Authorities

Participation in solving complex accounting and tax issues

Assisting with preparing reports for the management

Submitting statistical reports

 

Successful applicants will have:

College degree or higher

3 years working experience in book-keeping/accounting or equivalent.

Experience in Navision.

Fluent in written and spoken English.

Experience in international bussiness environment

Looking for independent, organized, detail oriented and proactive person.

Position is based in Ljubljana.

 

Apply now
Key Account Manager – Europe

We are seeking to recruit a highly motivated professional to occupy the position of Key Account Manager, supporting our operations in Europe.

Operating as the lead point of contact for all matters specific to assigned accounts, you will be responsible to build and maintain strong, long-lasting customer relationships. Being the key liaison point between customers and internal teams, you will ensure timely delivery of our solutions according to customer needs. You will maintain a high level of service knowledge and effectively communicate any financial, technical or operational issues to client. You will ensure account of each client is up to date, track key account metrics and develop new business opportunities.

Successful applicants will have:

Bachelor’s Degree or higher

Be based in Ljubljana or willing to relocate

Proven account management experience

Understanding of business practices in Europe

Experience in Business Aviation or dealing with High Net Worth Individuals

Proven negotiation and presentation skills

Excellent verbal and written communications skills

Be very fluent in written and spoken English and French

 

Apply now

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